Submission for review

Below are two templates for the preparation of paper submission to AVSS-2016:
Detailed style and formatting instructions can be found in either template.  The blue numbering of text lines (the so-called ruler) must not be removed in the version for review, as it greatly facilitates the review process, but must be removed in the final version (We will post instructions on how to prepare the final version after decisions are announced). Submissions not using the above templates or disclosing identity of the authors will be rejected without review
A complete paper must be submitted using one of the above templates, formatted for double-blind review, at:
Papers of up to six pages, excluding references,  will be included in the proceedings.   A paper submission implies that, if the paper is accepted, one of the authors will present the paper/poster at the conference.   Authors are responsible for obtaining any necessary visa and may need to start that process before final decisions.    Sending a video of the presentation in place of an author is NOT considered presenting.  Non-presented papers will be pulled from the IEEE proceedings and not considered published. 

Policies

 Double-blind review
AVSS-2016 continues the so-called double-blind review procedure, i.e., the identity of authors is hidden from reviewers and, of course, vice versa. Therefore, in order to identify a paper one of the authors must first register as a user on the submission website (CMT – link) and enter paper title and abstract. This will result in the allocation of a “Paper ID” that must be used instead of author names in preparation of the submission for review. Please be sure to read both the formatting instructions in the templates and policies (below) before submission. In order that your paper be considered, it must be registered and submitted on the CMT submission system by the deadline of March 31, 23:59 PDT.  April 15, 23:59 PDT   April 25, 23:59 PDT
Papers submitted for review must remain anonymous. First, “Paper ID”, as allocated by CMT website upon registration of the paper, must replace author names and affiliations. Secondly, there must be no identifiable self-references in paper content. Many authors misunderstand the concept of anonymizing for blind review. Blind review does not mean that one must remove citations to one’s own work – in fact it is often impossible to review a paper unless the previous citations are known and available. Blind review means that you do not use the words “my” or “our” when citing previous work. Also, avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines can lead to rejection without review. If a paper is accepted, the final version can (and should) include such self-references. For more detailed instructions and examples please see Section 1.6 in the templates.
Dual/Double Submissions
By submitting a manuscript to AVSS, the authors guarantee that it has not been previously published or accepted for publication in substantially similar form in an archival peer-reviewed forum. Furthermore, no paper which contains significant overlap with the contributions of this paper is either under review at the moment of submission or will be submitted during the AVSS-2016 review period to any of the following: another conference, a workshop, or a journal. Note that a Technical Report (departmental, arXiv.org, etc.) that is disseminated without any form of direct peer-review is NOT considered a publication.   If there are papers that may appear to violate any of the above conditions, it is the authors’ responsibility to (1) cite these papers (preserving anonymity), (2) argue in the body of your paper why your AVSS-2016 paper is non-trivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.
Conflict Responsibilities
It is the primary author’s responsibility to ensure that all authors on their paper have registered their conflicts into CMT. Conflicts are needed to resolve assignments to both reviewers and area chairs. If a paper is found to have an undeclared conflict that causes a problem, the paper may be summarily rejected.
Supplementary Material
Authors may optionally upload supplementary material, which may include:
  • videos to showcase results/demo of the proposed approach/system,
  • images and other results in addition to the ones in the paper,
  • anonymized related submissions to other conferences and journals, and
  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.
AVSS-2016 encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI or quicktime MOV, compressed with ZIP. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.
The authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so.
 
Detailed Submission Instructions
  1. Paper submission and review site:
    • AVSS-2016 submission site (Microsoft CMT) (bookmark or save this URL!)
    • Please make sure that your browser has cookies and Javascript enabled.
    • Please add “cmt@microsoft.com” to your list of safe senders to shield email announcements from being blocked.
  2. CMT account:
    If you have been invited to review for AVSS-2016, an account has been automatically generated for you using the contact email as your account name (regardless of whether you agreed to review or not). You need to only request for a new password via “Reset your password”. If you have agreed to review, please follow the reviewer login instructions.
    If you have not been invited to review for AVSS-2016, you are not in the system. Please sign up as a new user. If you have generated an account and have forgotten your password, just click on “Reset your password”. Instructions will be emailed to you.
  3. Logging in the first time:
    When you log in for the first time, you will be asked to enter your conflict domain information. You will not be able to submit any paper without entering this information. We need to ensure conflict-free reviewing of all papers.
  4. Update contact information:
    At any time, you can edit your contact information (see item near the top right in the submission site). Don’t forget to click the “Update” button to save the edited information. If you wish to change the contact email address, you can modify it via the “Change your Email” box.
  5. Enter subject (topic) areas for your paper:
    When you submit a paper, you will be asked to specify its associated subject areas. Please note that you indicate only one “primary” subject area and up to 3 “secondary” subject areas. Please pay extra attention when selecting your subject areas, as this information is critical in allowing us to properly assign papers to area chairs and reviewers. Caution: you cannot pick the “primary” subject area as a “secondary” subject area. For example, if you had picked “Face and Gesture” as the “primary” area, you cannot pick “Face and Gesture” as a “secondary” area.
  6. Paper Number:
    Once you have registered your paper (i.e., title/authors), you will be assigned a paper number. Insert this into the Latex or MS Word template before generating the PDF of your paper for submission. Papers submitted without a number may not be reviewed.
  7. Requirements:

    • Papers are up to 6 pages, excluding references.
    • The maximum size of the abstract is 1000 characters.
    • The paper must be in PDF format only (maximum 10MB). Papers submitted in other formats will be rejected. 
    • The supplementary material can be compressed in ZIP file (maximum 10MB).
    • If your submission has co-authors, please make sure that you enter their email addresses that correspond exactly to their account names (assuming they have created accounts). This will ensure that your co-authors can see your submission when they log in. Co-authors must have their conflict domains entered as well.  Authorship cannot be changed during the review process.
    •  Incomplete or manipulation of conflict domains may result in paper rejection.